What is included in the venue rental fee? Furniture set-up for the room you rent.Waiting Room setup of furniture for up to 600 guests at:– 60 – 72 in. round tables – 600 white classic folding chairs– 12 high-top tables with black spandex fitted covers– Tall black or grey drape to separate the private event space Red Cap Room, Veterans Gallery, Riverview and Gateway Conference Rooms have their own furniture and the audio visual equipment for each space is included in the rental fee. Click here to see what is included for each of these event spaces. Once you have booked your event, you will be assigned a venue coordinator. They will be your main point of contact at Union Depot for your wedding/event planning! Your coordinator will help you with designing a layout, scheduling security, obtaining event insurance, pre-purchasing any parking validations, coordinating with vendors and catering and answering any venue questions you have. Who provides room set-up of tables, chairs and other items? All Union Depot-provided room amenities, including furniture and equipment, will be be preset for your event. Any additional setup needs would be provided by one of our preferred vendors. You may reach out directly to the vendors for pricing estimates. You may use your choice of florist, DJ or bakery produced by a licensed bakery or commercial kitchen. Union Depot has some staging you may rent for an additional nominal fee. Can we choose our own caterer? Union Depot has a list of Preferred Caterers who are contracted to provide catering and bar service in our unique event spaces. Click here for our list of caterers. For specific ethnic or religious exceptions, please contact the Union Depot event staff. Who provides alcohol and bar services? The caterer from our preferred list you contract for food is the caterer you will use for bar services. Are there food and beverage minimums? Union Depot does not have food and beverage minimums. The caterer you choose may have minimums; please inquire with them. Do we need to hire security for our event? Security is required for all Waiting Room events, and security may be required for other room rentals. Security fees are not included in the room rental fees. Is there parking available? Union Depot has four large accessible parking lots with affordable rates and can offer pre-paid parking validations for a small additional fee. Do I need to have event insurance? Yes, we require all clients to provide a certificate of insurance (COI) for their event. For weddings & social events, Union Depot provides an insurance partner to obtain the certificate. Are there hotels nearby? Yes, the Hyatt & Intercontinental Hotel are both nearby and easy to get to. Are there any other fees that may be associated with my event rental? You may see a 10% service fee added to your invoice by preferred vendors.
